Downtown Lighting Grant Program Guidelines

The Miami Downtown Development Authority (“Miami DDA”) is an independent agency of the City of Miami (“City’) focused on improving the quality of life for stakeholders, residents, and visitors in Downtown Miami through business development, infrastructure and capital improvements, and the provision of various services. Well-lit streets play an important role in creating a safer environment for the downtown residents and sustaining foot traffic which is crucial for the small business community. The City has enacted legislation establishing citywide illumination standards to ensure adequate lighting on the public right-of-way to provide for the safety of residents, workers, and others. The Miami DDA recognizes the importance of the proper lighting of the pedestrian’s pathways which is a critical factor in the quality of the nighttime pedestrian environment. The Miami DDA is committed to help downtown residents and visitors to navigate and enjoy businesses in the community while keeping patrons and properties safe. To assist property owners to comply with the City’s illumination standards and to enhance the overall lighting in the District, the Miami DDA offers a Downtown Lighting Grant Program (“Program”) to the owners of the properties within its boundaries.

Program Overview:

The Miami DDA will reimburse property owners for the cost of materials and labor, up to $2,500 for replacement of the existing lights or installation of the lights which comply with the City’s illuminations standards. Eligible applicants can apply for the Program by completing a short application on-line and uploading the necessary documentation. A checklist of required documents will be used to evaluate applications. For those applications determined to be eligible for the Program funds, awards will be disbursed as quickly as possible, until the fund is completely depleted.

Grant Amount:up to $2,500.00

Note: Grants through the Program are subject to availability of funds within Miami DDA’s yearly budget.

Eligibility:

- a property owner or a person who has been given a written authorization by an owner to

apply for the grant and perform the lighting improvements.

- Property must be located within the boundary of the Miami DDA District (attached).

- Compliance with Illumination Standards: All improvements must comply with the City’s Illumination Standards (attached).

Eligible Expenses:

- Supply and installation of new/additional exterior building lighting (including lighting material, equipment, installation labor),

- Replacement of existing lighting with new lighting to comply with the city’s illuminations standards,

- Removal of awning, canopy, arcade, overhang, or other projections from the property that prevents the lighting of the right-of-way.

Program Objectives and Recommendations:

- Lighting improvements must enhance illumination of the public right-of way, pedestrian comfort and safety and improve the appearance of the building.

- It is highly recommended to engage a professional lighting designer to prepare the supporting documents required for the application (drawings, scope, quotes, and documents

- demonstrating that the improvements comply with the City’s illumination standards).

- Lighting improvements are recommended to be a part of a cohesive overalls design rather

- than piecemeal installations.

- When creating lighting design, avoid poorly placed lights that create blind-spots and miss critical areas such as stairs, entrance/exists, parking areas.

- Use designs to eliminate/control glare.

Application supporting documents:

- Proof of property ownership / property owner’s written authorization.

- Before photos (day and nighttime photos of the building with all existing outdoor lighting fixtures and the areas they illuminate).

- Renderings/drawings showing the proposed lights designs and locations.

- Professional cost estimate/quote for the total price of the project itemizing the cost of materials and labor.

Application Process:

1. Application and supporting documents must be submitted through the designated link on the Miami DDA’s website at www.miamidda.com.

2. Miami DDA staff will screen application submittals for eligibility requirements, completion, and compliance with the program guidelines. Miami DDA staff may request a site visit to ensure the accuracy of the application, if needed.

3. Applicants will be notified in writing (by e-mail) whether their grant request has been conditionally approved or denied.

4. Miami DDA’s Executive Director will execute the Grant Acceptance Agreement with the applicants whose grant has been conditionally approved. Denied applicants will not be reimbursed for any costs incurred related to the application submission.

5. Applicants must obtain all necessary permits and complete the work within three (3) months of the execution of the Grant Acceptance Agreement. Should the project require additional time to complete, the applicant must submit a written request outlining the reason for the requested extension. A project may be granted additional time to complete, within reason.

6. Upon completion of the project, the applicant must submit the Final Report, after photos and evidence of paid invoices pertaining to the total project cost.

7. After review and approval of the Final Report, the grant funds will be disbursed.

The grant applicant must be identified as the owner of the property or an authorized representative (with supporting documentation provided). No grants will be issued to third-party beneficiaries or any individual/ entity otherthan the applicant. Properties with outstanding liens and code violations will not qualify for the Program.

Miami DDA staff will review applications submitted and funding will be received on a first-come, first-served basis until the funds are completely depleted. Applications will be reviewed by Miami DDA staff for completeness and eligibility.

Grants will be awarded in the sole discretion of the Miami DDA based on the submission of the required documentation and the responses provided in the application. Miami DDA may, but is not required to, provide a reason for the denial of an application. An accepted application does not guarantee receipt of a grant funds. Miami DDA may terminate the Program at any time, for any reason, or when available funds are completely depleted. Grant funds will be disbursed upon completion of the approved lighting improvements and submission of the Final Report.

Questions regarding the program guidelines and the application process should be directed to ace@miamidda.com with the subject line “Downtown Lighting Grant Program.”

DOWNTOWN CREATIVE COLLABORATORS GRANT GUIDELINES Managed by the Miami DDA Arts, Culture & Entertainment (ACE) Committee 

Overview

The Miami Downtown Development Authority (Miami DDA) invites visionary creatives to apply for the Downtown Creative Collaborators Grant (DCCG) Program. This initiative supports innovative projects that activate Downtown Miami, fostering cultural vibrancy and community engagement.

Grant Amounts: $5,000 to $50,000
Funding Period: October 1, 2025 – September 30, 2026  
Application Deadline: August 18, 2025, at 11:59 PM 

This is a reimbursable grant, and funding from the Miami DDA cannot be the sole source of financial support. Applicants must demonstrate additional sources of funding beyond personal contributions to be considered.

Please be advised that the grant terms and requirements outlined in this document are non-negotiable and will not be modified.

Downtown Creative Collaborator Community Activation Grant – Tier Structure

Funding Priorities
                  • Utilize Outdoor Venues: Activate public spaces like rooftops, parks, or open-air venues.
                  • Foster Community Engagement: Promote events that connect the Downtown community and attract tourism.
                  • Offer Family-Friendly Programming: Provide affordable events suitable for all ages for the family to enjoy.
                  • Highlight Miami’s Global Identity: Showcase the city as an international cultural and innovation hub, and culinary destination.
                  • Educate on Culture and History: Feature Downtown’s historic narratives and architecture. Content highlights Downtown’s thriving art, culture, and entertainment community.
                  • Promote Public Transportation: Encourage the use of Downtown’s multimodal transportation options.
                  • Promote Downtown Miami Restaurants: Encourage event attendees to explore and enjoy local dining options.
                  • Resident Value: Offer free or reduced admission for residents, families, and students.

Application Process
Applications Open: July 1, 2025
Participant Meeting: July 14, 2025, at 2:00 PM (In-person & Zoom)
Submission Deadline: August 18, 2025, at 11:59 PM
Selection Committee Review: September 22, 2025
Board Approval & Recipients Announced: October 18, 2025
Grant Award Reception (Tentative): ACE Meeting TBD

Submission Platform: All applications and communications must be submitted via the Submittable portal.

Evaluation Criteria
               • Administrative Capability: Clarity and completeness of the application, detailed timelines, and past performance.
               • Marketing Strategy: Effectiveness of promotional plans, including outreach methods and materials.
               • Fiscal Responsibility: Accuracy of budgets and confirmation of additional funding sources.
               • Community Impact: Potential to engage the community and enhance Downtown Miami’s cultural landscape.

The Miami DDA’s CEO/Executive Director will appoint a Grant Review Committee (GRC) to select the DCCG award recipients. The committee will comprise Downtown stakeholders, residents, and Miami DDA Staff.

Marketing Requirements
               Grantees are required to allocate no less than 10% of their total awarded grant specifically for marketing and promotional efforts related to their funded event or project. This includes, but is not limited to:
               • Digital marketing (e.g., social media ads, email campaigns, website content)
               • Print collateral (e.g., flyers, posters, postcards)
               • Media outreach and public relations
               • Radio, television, or podcast placements
               • Partnerships with influencers or cultural organizations

The purpose of this requirement is to ensure strong community outreach, brand alignment with the Miami DDA, and public visibility of funded initiatives. Proof of marketing expenditures must be included in the Final Report, along with analytics and documentation of the Miami DDA’s sponsorship acknowledgment.

Grant Expenditures and Restrictions

Allowable Expenses
               • Production costs related to the project/event
               • Artistic fees and honorariums
               • Equipment rental and materials
               • Marketing and publication expenses
               • Note: A minimum of 10% of the total awarded grant must be allocated toward marketing and promoting the event.
               • Note: The grant is reimbursable; funds are disbursed post-project upon final report submission and approval. Failure to execute the event as proposed is subject to a reduction or forfeiture of the grant award.

Non-Allowable Expenses
               • Purchase of permanent equipment or real estate
               • Debt reduction
               • Events outside Miami DDA boundaries
               • Payments to full-time or part-time staff not hired specifically for the event
               • Event insurance
               • Travel expenses for staff
               • Charitable contributions

Compliance and Reporting
               • All applications and communications must be submitted via Submittable. No communication will be accepted through regular email.
               • Award Acceptance: Grantees must accept the award within 15 days of notification through Submittable. Failure to accept the grant within the specified period will result in forfeiture.
               • Grantees must attend at least two (2) ACE Committee meetings per fiscal year. Failure to do so will result in forfeiture of grant funds.
               • Attendance at the fall acceptance/award meeting for new DCCG recipients is highly encouraged and may count as one (1) of the required ACE meetings.
               • Final Report (Miami DDA will provide): This report, including marketing analytics and proof of DDA sponsorship acknowledgment, must be submitted through Submittable within 45 days after the event.
               • Invoice: Include an invoice when submitting the Final Report through Submittable.
               • Insurance: Provide a Certificate of Insurance (COI) listing the City of Miami and Miami DDA as additional insured parties per the Exhibit in the final agreement through Submittable.
               • W-9: A current W-9 must be submitted when returning the COI through the Submittable platform.
               • Event Changes: If the event date, venue, or programming changes, notify the Miami DDA in writing no later than 6 weeks before the event is scheduled to take place. The request must be approved by a Miami DDA representative through the Submittable platform. Failure to provide this requirement within the required time will result in forfeiture.

Contact Information (via Submittable only)
                   Yami Roa – roa@miamidda.com
                   Kim Hills – hills@miamidda.com

Technical Support: For issues with Submittable, contact organizationsupport@submittable.com.